The HSEQ system for everyone!
It’s no secret that many people get chills when they have to introduce an HSEQ system to improve the HSEQ work in the company. Not because HSEQ work is not important, but because of the fear of a cumbersome and not user-friendly system.
We at SmartDok have focused on ease of use when our system was developed and therefore believe that we have the market’s most user-friendly HSE system.
✅ Our customers and partners agree: SmartDok is easy to use and implement! Here are some of the reasons why:
1️⃣ Intuitive design: We’ve thought of everything to make it easy to navigate and find what you need. 🎯
2️⃣ Quick implementation: With our user-friendly platform, you can get started in a short time, without having to set aside a lot of time for training. ⏰
3️⃣ Adapted to your needs: SmartDok can be adapted to your company’s unique requirements and processes, so that you get a tailor-made solution. 👌
4️⃣ Easy handling of documentation: With our system, you can easily store and organize important HSE documentation in one place. 📂
Has streamlined the way we work with HSEQ
IT administrator Joakim Hansen at Bertelsen & Garpestad believes that the use of SmartDok has made everyday life more efficient for everyone in the company.
Has streamlined the way we work with HSEQ
IT administrator Joakim Hansen at Bertelsen & Garpestad believes that the use of SmartDok has made everyday life more efficient for everyone in the company.
What makes SmartDok’s HSEQ system so easy to use?
📱Everything in your mobile: Our system is always with you in your pocket, since all HSE/HS content is available on your mobile.
🧩Adaptable: The layout can be tailored for your company. Clear and user-friendly. Designed for the construction industry, but can easily be adopted by other sectors.
📝Easier documentation: Important work is easily documented via forms and checklists on mobile and web.
👌User-friendly app: The SmartDok app has been developed to make documentation simple and understandable.
📕Help in the HSE manual: The HSE manual provides guidance on how the rest of the HSE functions in SmartDok should be used for a holistic and safe HSE practice in your company.
📊Easier reporting: Report unwanted incidents, positive observations and suggestions for improvement easily via mobile or web.
🔍Easier SJA: We have a separate function for safe job analysis in advance of unknown work operations.
🛠️The quality system in SmartDok: Our quality system is a user-friendly and efficient solution for the building and construction industry, which helps companies comply with quality requirements and standards.
Easy access to the HSEQ manual
– We use the HSEQ manual actively. It is in the app and is available to all employees, says Marit Vossgård, Hjelmen AS
Easy access to the HSEQ manual
– We use the HSEQ manual actively. It is in the app and is available to all employees, says Marit Vossgård, Hjelmen AS
The contents of SmartDok’s HSEQ package
Safe job analysis (SJA)
With SJA, the work of securing the workplace becomes easier. Through our app, HSE work is simplified.
Report on adverse events (RUH)
Always available when an incident occurs. Fill in a RUH easily via mobile where it happens, when it happens.
HSEQ handbook
Now it is the end of a dusty HSE manual. Now you can get it on mobile.
Photo documentation
Documenting with pictures is the most effective way of conducting HSE work.
Quality deviation
How often do you experience that something deviates in delivery or execution?
Checklists and forms
Increase quality and safety with SmartDok’s checklists.
Document Center
Simplifies document sharing in your company. Project hotel available 24 hours a day.
Easy to use
– one system
– All documentation is in one place, so that it is easy to find and easy to present to the certifiers!
Bjørn Kallekleiv, Grunnarbeid Vest AS
Easy to use
– one system
– All documentation is in one place, so that it is easy to find and easy to present to the certifiers!
Bjørn Kallekleiv, Grunnarbeid Vest AS
Other possibilities with the HSEQ system
Form builder
With SmartDok, you can now easily create your own forms/checklists and fill them in on a PC, mobile or tablet. Our form builder is full of smart functions and possibilities. The process of building form templates is user-friendly and simple, in addition to providing far greater flexibility in form design.
Template library
As part of the system, we offer a template library of various checklists that our customers can easily download to their accounts and use directly, or adjust according to their own needs. With the template library available, HSEQ work will be significantly easier. Use good templates that you can either use straight out of the box, or edit so that they are 100% adapted to your business.
Internal control
In SmartDok, you get, among other things, a template for an HSEQ manual. This satisfies the requirements for documentation when filling in. The HSEQ manual has help text that guides you through filling in. If there are aspects of the systematic HSEQ work your company does not have fully in place, you will also find tips here.
In addition, it is new to bring the occupational health service into the work and SmartDok also has an HSEQ advisor who, together with Customer Success, can assist with advice and guidance for effective use of the system.
Central approval
SmartDok as a system is the framework you need to bring in your company’s current goals, checklists, procedures, training requirements, etc. required to satisfy the legislation that applies to all companies and specifically to their industry.
When you as a company manager fill in the system confirmation, you sign that your company has adopted the system and entered the information required to document that your HSE and quality work is within the current legislation.
Improvement proposal
Do you have something that you think could make your workplace even better? Or do you want to brag about something positive that has been done? Now you can do all this in SmartDok.
A good HSEQ system must make it possible for employees to easily record improvement proposals to management. This could increase commitment, and give employees more ownership of the processes surrounding the optimization of health, environment and safety considerations.
Clients are becoming more and more focused on getting an overall picture of the situation from their projects, and then positive observations are an important supplement to non-conformance registrations and other reporting.
Submitted improvement proposals and positive observations are processed via the web, and comments entered will be readable by the submitter so that further measures for feedback are not necessary. By default, the new function will be activated for all HMS/KS customers.
Tools for certification
In SmartDok, the company can easily build its management system and make it available to all employees. This makes ISO and Environmental Lighthouse certification easier to implement.
Has been certified in three ISO standards
V&T Entreprenør in Egersund is certified according to ISO 9001, ISO 14001 and ISO 45001. Throughout the process, they have made use of SmartDok.
Has been certified in three ISO standards
V&T Entreprenør in Egersund is certified according to ISO 9001, ISO 14001 and ISO 45001. Throughout the process, they have made use of SmartDok.
